THIS PUBLISHING POLICY MEANS THAT THE HOST CLUB IS REQUIRED TO COMPLETE THEIR FIELD TRIP FORM BEFORE THE FIRST OF THE MONTH BEFORE THE MONTH OF THEIR HOSTED TRIP.  (i.e - The April hosting club needs to e-mail the D.M.C. with their COMPLETED FIELD TRIP FORM BEFORE THE FIRST OF MARCH!)

IF THE FIELD TRIP FORM IS NOT RECEIVED BY THE EVENING OF THE 10TH OF THE MONTH BEFORE THE MONTH OF THE ASSOCIATED CLUB'S FIELD TRIP, THE DMC TRIP FOR THAT FOLLOWING MONTH WILL BE CANCELLED AND THE OFFENDING CLUB WILL BE DROPPED FROM THE ASSOCIATION AND NOT ALLOWED TO ATTEND FURTHER DMC FIELD TRIPS.  (i.e. - March 10th for April DMC field trip.)

Because all member clubs of the association have differing newsletter publishing requirements, we have decided to establish this publishing policy.  All member clubs are assumed to be well aware of all their DMC responsibilities! 

(Optional:)
Pets are not allowed at this site.  or 
Pets allowed at this site on leash.
(Please feel free to come up with your own children and pet restrictions)

Example:
COLLECTING FEES: 
The mine will collect the following fees:
Adults - $10.00 per person
Children - $7.00 ages 6 to 12
Children under 6 years are free.
or
There is a $10.00 fee per carload!

phone - (xxx)xxx-xxxx

e-mail address - xxxxx@yyyyy.zzz

mail address - POB

                         City, State, Zip

COLLECTING:
list the mineral and fossil species that can be collected at this site and how hard or easy it is to find each type of specimen.  Example - "Milky quartz crystal plates, Skeletal (secondary growth) quartz crystal plates, Amethyst crystals (hard to find), Smoky quartz crystals (also hard to find)"

(Optional)
SPECIAL CONDITIONS:
List any special problems for this trip.  Example - "Due to the condition of the roads and a lack of parking we will need to carpool.  If it has rained in the 24 hours before or during this field trip, only pickup trucks, 4x4’s or other high ground clearance vehicles will be allowed into the area.  The roads in are all dirt with some potholes and we will be parking on a slope.  If you have to leave the site early, please try to stay at the end of the caravan going in." 

Also list special SAFETY CONSIDERATIONS at this location.  Example - "This quarry contains very high and unstable walls.  Loose rocks can and will be dislodged by someone from above or even by the wind.  Wear a hard hat and stay away from the pit walls.  Proper footwear with good ankle support is a must when climbing around the rock piles.  Always examine the area above you for loose rocks and boulders.  Move the small stuff and avoid the larger ones.  Check for anyone working below you and be careful not to dislodge any loose rock.  Warn people below by yelling “ROCK”, if anything starts going their way.  The field trip leaders have final and absolute say as to where you may safely work.  Ladders or power tools of any kind will not be allowed."

BRING:
 A description of what kind of tools a visiting collector will need to bring with them to be successful. Example - "You will need to bring a hard hat, pick and shovel, rock hammer, chisels, and a scratching tool to work the dumps. There is plenty of water at this location for checking your screened material if you want to use a ½ inch screen."  Also, mention what kind of clothing and other special requirements could be needed on this field trip.  Example - "As always, bring your lunch, plenty of fluids, sunscreen, a hat, gloves, sturdy shoes, newspaper and 5 gallon buckets.  Bring rubber boots and a change of clothes if the ground is wet or there is a good chance of rain."

DIRECTIONS AND WHERE TO MEET:

Where we will meet:
If possible, select a meeting place in a town near(<10 miles) from the collecting site.  Wal-Mart/K-Mart parking lots or other large parking areas where you can find food, rest rooms, gasoline, etc.  If a city meeting place is not feasible, try country stores or church parking lots. At the meeting place, your club can collect any fees for this location, have releases signed(if needed), go over the rules and regulations for collecting, how and where you will park, show example material from the site, explain the geology involved, and answer questions from those attending.  Be sure to have guide cars in the lead, middle, and end of the caravan so that no one will get lost on the way to the collecting site from the meeting place.  It is not advisable to publish directions to the actual field trip location as this may encourage individuals (members and non-members) to visit these sites before and after the actual field trip. 

When: 
Time and time zone ( Example - 8:00 AM, Eastern Daylight Savings)

Directions to our meeting place:
Try to use directions from the nearest Interstate highway or nearest US highway. Example - "Take I-85 north from Atlanta to exit 21 (US 178/Anderson, SC).  Go south on US 178 for one mile and bare right onto SR 28"

Drive Time:
From the Interstate exit to the meeting site.  Example - "It should take 35 minutes to drive the 25 miles from I-85, exit #21 to our meeting location."